Festival Rules
&
Submission Guidelines

The Urbanite Arts & Film Festival (UAFF) will provide young adults, ages 14 to 20 with an opportunity to express their artist vision through photography, written works (short screenplays), spoken word and short films, all with the use of smartphones or tablets. This inaugural annual festival, will take place in Northern Westchester County, NY and showcase the next generation of artists within these disciplines.

 

Awards & Prizes

 

PRIZES ARE BASED ON AVAILABILITY FROM SPONSORS and DONORS. THERE IS NO GUARANTEE OF ANY PRIZE, AT ANY TIME, FOR ANY WINNER, IN ANY CATEGORY. 

  • Awards and Prizes will be posted upon guarantee from sponsors and/or donors.

 

URBANITE ARTS & FILM FESTIVAL OFFICIAL RULES & TERMS

Eligibility

Entries may be submitted by citizens or legal residents of the U.S. and are young adults from ages 14 to 20 years of age. Submissions must have been produced within the twelve months immediately before the age of 14 or after the age of 20. The Urbanite Arts and Film Festival is subject to all federal, state and local laws and regulations. 

How to Enter

 

All submissions must be submitted through FilmFreeWay. Click the link to go directly to the submission platform. Each submitted video, photograph, written and recorded performance, and respective form, is referred to herein as a “Submission”. By entering a Submission, you agree to abide by the Official Rules of The Urbanite Arts and Film festival. 

Entry fees are waived in lieu of a cover letter (Artist Statement). Each cover letter should be a minimum of 100 words to a maximum of 300 words explaining who you are and what your submission is about. There is no limit of Submission entries that may be made by a Submitter and individual videos can be entered in more than one category. The entering of a Submission grants the Urbanite Arts and Film Festival unlimited, worldwide, perpetual license and right to publish, use, modify, edit, adapt, copy, and publicly display the Submission in any way, in any and all media, without limitation, and without consideration or acknowledgement to the Submitter. The Urbanite Arts and Film Festival reserves the right to modify or edit any Submission, in whole or in part, for content, clarity, or any other reason. 

 

SUBMISSION DEADLINES & REQUIREMENTS 

 

Submissions Open: December 1, 2021 - 12:00:01 A.M. EST 

 

Submissions deadline: April 30, 2022 - 11:59:59 P.M. EST 

 

Content Requirements

 

Any footage submitted as part of a Submission (“Footage”) must be originally produced after June 1, 2015. At least two-thirds of a Submission must contain original material. Previously produced material must have copyright and any other necessary clearances and licenses (e.g. video, music, photos, audio) for use as set forth in Official Rules. Submitters must specifically identify and give credit to all non-original material included in the Submission and provide necessary documentation and licensing information upon request. All submissions must be the submitter's own original work.

Entry Requirements. 

 

By entering a Submission in the UAFF, you hereby warrant and represent that your Submission conforms to the entry requirements set forth in these Official Rules. Submissions may not include any: (a) copyrighted works without permission of the copyright owner, (b) false or defamatory statements about any person or any third party; (c) third party trademarks that suggest affiliation with any trademark owner without permission of such owner or that dilute the value of any trademark; (d) nudity, profanity, depictions of violence, threatening language, bullying, inappropriate, indecent, harmful, discriminatory, or obscene content as determined by UAFF, in their sole and absolute discretion; or (e) depiction of an act which is dangerous or suggests any person to undertake a dangerous activity. 

All Submissions must be in keeping with The Urbanite Arts and Film Festival's image, as determined by the UAFF with their sole and absolute discretion. UAFF shall have the right, but not obligation, to review the Entries for compliance with these entry requirements. 

UAFF, it’s jurors and/or festival coordinators may at their discretion, disqualify submissions including unsuitable content or that are in, or alleged to be in, violation of third party rights (including, but not limited to copyrights). UAFF retains sole discretion as to what constitutes unsuitable content and will not be liable in any way for disqualified entries. 

UAFF is not responsible for lost, stolen, illegible, unreadable, incomplete, misdirected or late Entry submissions. UAFF assumes no responsibility for computer system, phone line, hardware, software or program malfunctions or other errors, failures of any kinds, delayed computer transmissions or network connections that are human or technical in nature, as well as delays or errors in postal service with respect to the UAFF website or any Submission. By entering a Submission, you agree that your disclosure is gratuitous, unsolicited and without restriction, and will not place UAFF under any obligation, that UAFF and others are free to disclose the ideas contained therein on a non-confidential basis to anyone or otherwise use the ideas without any additional compensation to you. You acknowledge that, by acceptance of your submission, UAFF does not waive any rights to use similar or related ideas previously known to them, or developed by their employees, or obtained from sources other than you. Any waiver of any obligation hereunder by UAFF does not constitute a general waiver of any obligation of Submitters. By entering, you acknowledge that UAFF has no obligation to use or post any Submission you submit.

 

WINNER SELECTION 

Selection of Finalists 

All Submissions will be pre-screened for eligibility. Entries meeting the age requirement and submitting a cover letter will be deemed eligible. Eligible entries will be viewed and scored by UAFF. Those selected for the UAFF will be deemed Official Selections. Official Selections will be scored by persons within the respective industries of television, film, photography, production, writing, or broadcasting industry experience otherwise known as the “jury”.

Any person within the jury may not have any direct involvement in the production of any entry or official selection or have a personal relationship with the submitter of said entry. 

Jury members will alert UAFF if they find an entry they are judging has their direct involvement. The entry will be removed from that juror’s queue and assigned to another juror and that jury member will abstain from rating any eligible entry in order to maintain compliance with the previously stated guideline. 

UAFF will have two categories: Official Selections and Winners. The jury will select up to three (3) "Finalists" in each Award Category, based on the criteria set forth below for each category. 

Films that have the highest averaged score, as compared to Finalists as determined by the Jury, will be grouped into a second pool of eligible entries known as "Official Selections". 

Category winners will be determined based on the criteria set forth for each Category. The jury will treat the recommended maximum TRT in each category as a guideline, not a hard rule, and will use professional discretion to select a pool of finalists that is representative of a range of student filmmaking. 

CATEGORIES 

In general, submissions will be screened based on four basic elements: Story (Structure), Production Value, Audio and overall visuals. 

Category I - Photography

Submissions into the photography category will require original photography captured on a smartphone. Submitted MUST be the owner of said work and have all rights and permissions to submit work. Sub-categories are:

  • Story Telling

  • Social Justice

  • A Day in the Life / Show us Your World

 

All submissions will be based on composition, lighting and aesthetic.

Category II - Short Screenplay Writing 

Submissions into the Short Screenplay category will emphasize story, characters and writing. These short-form writings are meant to tell a story about the world we live in. 

Subcategories are:

  • LGBTQIA

  • Social Justice

  • Drama / Comedy

  • Horror / Experimental

  • Women

  • LatinX

Category III - Spoken Word 

Submissions must be original works, performed and recorded on smartphones. Editing is allowed. Sub-categories are: Open Theme.

Category IV - Short Films 

Submissions into the Short Films category can range from one minute up to a maximum of ten minutes. Short films must be shot and edited using a smartphone. 

AWARDS

PRIZES ARE BASED ON AVAILABILITY FROM SPONSORS and DONORS. THERE IS NO GUARANTEE OF ANY PRIZE, AT ANY TIME, FOR ANY WINNER, IN ANY CATEGORY. 

General Terms and Conditions. Any monetary prizes are non-transferable and will only be awarded in the name of a Submitter with verified identification card. 

PRIZES ARE AS IS. No substitution is allowed.

 

Entrants must be present at UAFF awards ceremony for acceptance of award lest they forfeit said award.

By participating in the UAFF, Submitter will hold harmless and indemnify UAFF, employees, directors, officers, jurors, interns, volunteers and agents of each from and against any and all liability whatsoever for any injuries, losses, harm, damage (including but not limited to property damage, personal injury and/or death), claims, actions, costs and expenses (including without limitation, all attorney’s fees and court costs) arising directly or indirectly from or in connection with his/her/their participation in the UAFF, use of the Submission, acceptance, possession or use/misuse of the prize or participation in any prize-related activity. 

The winning Submitters are solely responsible for any local, state, provincial or federal income taxes on prizes (if any). 

UAFF reserves the right to take such action as it deems necessary to enforce these Official Rules and ensure the fair operation of the Film Festival, including without limitation, barring and disqualifying participants who do not comply with these Official Rules. 

By entering, Submitters agree, and by accepting a prize the Submitters agree, that (1) all issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, participant’s rights and obligations, or the rights and obligations of UAFF in connection with the Film Festival, shall be (i) governed by, and construed in accordance with, the laws of State of New York without giving effect to any choice of law or conflict of law rules. 

 

Additional Terms and Disclaimers

 

UAFF reserves the right in their sole discretion to disqualify any Submission it finds where the Submitter is found to be tampering with the entry process or the operation of the UAFF or to be acting in violation of the Official Rules. UAFF reserves the right in their sole discretion to cancel or suspend the Film Festival in its entirety, if the UAFF cannot be operated as planned, or should virus, bug, tampering, unauthorized intervention, fraud, technical failures, or other causes beyond UAFF's control corrupt the administration, security, fairness, integrity, or proper play of the UAFF. UAFF is not responsible for incorrect or inaccurate entry information whether caused by Internet users or by any of the equipment or programming associated with or utilized in the UAFF by any technical or human errors, which may occur in the processing of the entries in the UAFF. The Urbanite and Arts Film festival is not responsible for any typographical or other errors in the offer or administration of the UAFF, including, but not limited to, errors in the printing or posting of the offer or Official Rules, the selection and announcement of any winner, or the distribution of any prize. The Urbanite Arts and Film Festival, sponsors and/or donors will not replace any lost or stolen prize items. 

 

UAFF DISCLAIMS ANY LIABILITY FOR DAMAGE TO ANY COMPUTER SYSTEM RESULTING FROM ACCESS TO OR THE DOWNLOAD OF INFORMATION OR MATERIALS CONNECTED WITH THE AWARDS. CFF DOES NOT MAKE ANY WARRANTIES, EXPRESS OR IMPLIED, AS TO THE CONDITION, FITNESS OR MERCHANTABILITY OF ANY OF THE PRIZES. EACH SUBMITTER AGREES TO EXECUTE ANY DOCUMENT CONTAINING THE TERMS AND CONDITIONS OF THESE OFFICIAL RULES.